Pre-Submission Engagement For Executive Committee Screenings

A better way forward for Executive Committee screenings

The Yukon Environmental and Socio-economic Assessment Board (YESAB) has developed a new Pre-submission Engagement (PSE) process for Executive Committee screenings. PSE is a proactive, front-end process that occurs before a project proposal is submitted for screening by the Executive Committee (EC). The purpose of pre-submission engagement is to bring interested and affected parties together to review project requirements well in advance of a detailed proposal being submitted for assessment. This helps identify gaps and issues of concern, to define values and baseline information requirements and ensure a timely and certain screening process.

 

Update – August 27, 2021 – Timeline Extension 

YESAB is extending the input period on the proposed rules to support the PSE process.  The extension is in response to requests for additional time, participant summer availability and COVID-19 outbreaks in the Yukon. 

The Board will accept written representations received on or before September 30, 2021

July 3, 2021 – Proposed Rules for Pre-Submission Engagement – Public Review

Board rules are required to establish the PSE process. PSE will impact the current screening process as set out in the Rules for Screenings Conducted by the Executive Committee (Screening Rules). YESAB has worked with a legislative drafter to amend the rules to incorporate the PSE process.

The scope of the review is limited to those amendments to the existing Screening Rules and any new rules required to implement PSE.  The other parts of the Screening Rules will be addressed in a future comprehensive review once PSE is in place.

YESAB is proposing amendments to Part 3 of the existing Screening Rules to establish the PSE process.  Additional changes include several consequential amendments and the inclusion of an additional comment period during the screening of a proposed project.

Project Description Requirements have been developed and form a part of the proposed rules as set out in Schedule A and the Project Description Requirements document.

 

Review Process and Deadline – Updated August 27, 2021

The YESAA requires that proposed rules be published in the Canada Gazette for a 60-day public review period before the rules can take effect.

The Board invites written representations from the public on the proposed amendments. The Board will accept written representations received on or before September 30, 2021 (changed from September 1, 2021).

All such representations should be submitted to the Board via email to yesab@yesab.ca or by fax to (867) 668-6425. Representations may also be mailed or delivered to the Board Head Office at Suite 200-309 Strickland Street, Whitehorse Yukon, Y1A 2J9.

 

Proposed Rules and Project Description Requirements (PDF)

Proposed rules (English)

Project Description Requirements (English)

Les règles proposées (En Français)

Les exigences de description de projet (En Français)

 

Supporting Information (PDF)

PSE Rules Summary Guide

PSE Overview Flowchart 

PSE Timelines Flowchart 

Screening Process Flowchart with PSE Process

 

Pre-Submission Engagement – Background Documents – 2018 to 2020

Frequently Asked Questions

Why has the PSE process been developed?

The process has been developed in response to requests for better project-specific guidance on preparing project proposals and to meet expectations for earlier involvement of potentially affected First Nations, communities and the public in the in the assessment of complex or large-scale projects subject to a screening by the Executive Committee.

Will PSE apply to all projects?
  1. Yes. Pre-submission engagement will be required in all sectors and for all projects that require an Executive Committee (EC) screening.  However, the process will be tailored to meet individual project circumstances. This will enable process certainty and predictability while allowing the flexibility to accommodate specific project requirements.  The PSE process will not apply to Designated Office Evaluations.
How will the PSE Process be administered?

The Executive Committee will administer the PSE process as set out in the Screening Rules amendments. The EC will establish and document key elements of the process informed by the input of participants and operational requirements.

Will the process be time bound?

Yes. Timelines are set out in the Screening Rules amendments. 

Will the new process make the screening process longer?

No.  PSE is intended to parallel and inform project design and planning. The PSE process will replace the current ‘adequacy review’ period and will ensure more focused project proposals that meet the information requirements of the Executive Committee for a project proposal.

Will the PSE Process as it applies to individual projects be accessible to the public?

Yes. The PSE process will be publicly accessible via YESAB’s On-Line Registry (YOR). There will also be opportunities to provide focused input on the project description and information required for the screening. The public will continue to have opportunities to comment on a project proposal during the screening process.

When will the new process come into effect?

The PSE process will come into effect on March 1, 2022

There are transition provisions in the Screening Rules amendments.  Projects that have already entered the screening process (the adequacy review stage or later) on this date will remain in the current process.  Projects submitted to the Executive Committee on or after March 1, 2022 will be in the PSE process. 

Contact us for more information

Heidi.Rumscheidt@yesab.ca
Policy Officer
Yukon Environmental and Socio-economic Assessment Board
(867) 668-6420
Suite 200 – 309 Strickland St.
Whitehorse, YT Y1A 2J9